We are looking for an experienced Administrative Assistant to join a dynamic team in Toronto, Ontario. In this long-term contract role, you will provide essential support to the Executive Director and the pensions department, ensuring smooth day-to-day operations. This position offers an excellent opportunity to contribute to pension and benefits administration while collaborating with a detail-oriented and dedicated team.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and various departments within the organization.<br>• Assist with pension and benefits administration, including data entry and reconciliation of pension-related information.<br>• Deliver exceptional customer service by responding to inquiries and managing inbound calls.<br>• Handle email correspondence and ensure timely communication with stakeholders.<br>• Support digitalization efforts by organizing and managing office-related documentation.<br>• Assist with processing and administering pension payments accurately and efficiently.<br>• Maintain schedules and coordinate appointments to streamline departmental operations.<br>• Utilize Microsoft Word, Excel, Outlook, and PowerPoint to create reports, presentations, and documentation.<br>• Collaborate with team members to ensure compliance and accuracy in pension administration tasks.
<p>We are seeking a highly experienced and skilled Finance and Administration Manager to lead and direct our financial and administrative functions. This position is responsible for overseeing accounting, budgeting, treasury, payroll, taxation, insurance, and compliance functions while acting as the Company Secretary and ensuring adherence to local regulatory obligations. Reporting directly to the Division Manager - Construction Canada, this role also includes indirect reporting to the Group Global CFO.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management:</strong></p><ul><li>Manage fiscal procedures and operations to align with organizational goals.</li><li>Develop, prepare, and monitor annual budgets effectively.</li><li>Conduct cash flow analysis and projections while presenting financial reports to senior leadership.</li><li>Analyze financial variances, assist budgeting/planning efforts, and oversee investments and financial exposures.</li><li>Ensure accuracy and integrity of all financial reporting, responding to inquiries from parent company leadership.</li></ul><p><strong>Accounting:</strong></p><ul><li>Manage payroll and oversee accounts payable/receivable processing to ensure accuracy and timeliness.</li><li>Review bank reconciliations, employee returns, statutory accounts, and tax filings.</li><li>Prepare global reporting requirements through designated systems (e.g., AARO).</li><li>Address external audit findings and implement improvements to financial processes.</li></ul><p><strong>Contracts & Administration:</strong></p><ul><li>Review contracts and tenders for risk management purposes and assist with contract renewals.</li><li>Provide guidance to managers on commercial agreements and associated financial recovery efforts.</li></ul><p><strong>General Business Management:</strong></p><ul><li>Ensure the finance and administration department is adequately resourced.</li><li>Serve as the subject matter expert in ERP systems and implementation.</li><li>Collaborate with legal advisors and ensure full compliance with local regulations.</li><li>Maintain systems for tracking inventory, purchasing, and business assets.</li></ul><p><strong>Board Involvement:</strong></p><ul><li>Participate in board meetings, including preparing and recording minutes.</li><li>Fulfill requests related to business operations raised by the board.</li></ul><p><strong>HR and Team Management:</strong></p><ul><li>Collaborate with HR on employee development, disciplinary issues, performance reviews, and effective human resources management practices.</li><li>Provide coaching and mentorship to direct reports to ensure strong team performance and satisfaction.</li></ul><p><strong>Accountabilities:</strong></p><p>The Finance and Administration Manager is accountable for the effective management of all financial and administrative functions and ensuring compliance with statutory, tax, and regulatory requirements. The role contributes directly to achieving EBITA goals.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in Kelowna, British Columbia. In this role, you will play a key part in supporting our business operations by ensuring efficient client administration, delivering exceptional service, and assisting with marketing efforts. If you are organized, proactive, and skilled in client-focused tasks, this position offers an excellent opportunity to showcase your abilities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee client administration processes, ensuring timely investigation and resolution of escalated issues.</p><p>• Provide exceptional client service by addressing inquiries, resolving concerns, and processing transactions promptly.</p><p>• Assist advisors with portfolio reviews, including entering client trades as directed and identifying potential client needs.</p><p>• Coordinate marketing efforts such as preparing materials and organizing events or seminars to support business growth.</p><p>• Maintain and update tracking reports for Wealth Advisors, reviewing targets, recommendations, and financial plans.</p><p>• Schedule appointments and manage calendars to ensure efficient time management for the team.</p><p>• Handle inbound and outbound calls, responding to client requests and inquiries with professionalism.</p><p>• Draft and manage email correspondence, ensuring clear and accurate communication.</p><p>• Perform data entry and maintain documentation to keep client records organized and up to date.</p>
<p>We are seeking a skilled Network Administrator with proven experience in Microsoft Azure and Copilot integration to join our client's IT team. The ideal candidate will be responsible for designing, implementing, and maintaining secure and scalable cloud-based infrastructure, managing network systems, and optimizing system performance. This role requires hands-on expertise in Azure services such as Virtual Machines, Networking, Azure AD, and automation tools, along with a strong understanding of how to leverage Microsoft Copilot for enhancing productivity, automation, and user support across enterprise systems. Strong troubleshooting skills, a proactive mindset, and the ability to collaborate across teams are essential.</p>
<p>We are offering an exciting opportunity for a Network & Systems Administrator in Mississauga, Ontario. The selected candidate will be tasked with managing our IT infrastructure, including the installation, configuration, and maintenance of components. They will also play a crucial role in testing disaster recovery systems, managing asset inventory and access levels, and providing training and support to users.</p><p><br></p><p>This role is hybrid 1 to 2 days onsite in Mississauga. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the enforcement of protocols and guidelines related to our IT infrastructure and information systems</p><p>• Install, configure, and upkeep various infrastructure components</p><p>• Execute regular network and system maintenance and updates</p><p>• Assist in the preparation and execution of disaster recovery and business continuity tests</p><p>• Troubleshoot and maintain our reporting system to support the IT function </p><p>• Provide guidance and training to users to address their IT challenges and needs</p><p>• Handle the management of asset inventory and access levels</p><p>• Ensure availability of necessary equipment and replacement parts as required</p><p>• Install and set up software and hardware, including computers, printers, servers, etc.</p>
<p><strong>About the Role</strong></p><p> Are you a detail-oriented professional with expertise in both Human Resources and Payroll processes? Join our dynamic team as an <strong>HR and Payroll Administrator</strong>, where you'll play a pivotal role in managing day-to-day HR operations while ensuring accurate payroll administration. This dual-role position is perfect for someone who thrives in a collaborative environment and has a passion for helping employees and supporting organizational success.</p><p><strong>Key Responsibilities</strong></p><p><em>Payroll Administration:</em></p><ul><li>Accurately process semi-monthly, bi-weekly, or monthly payroll cycles using designated payroll software (e.g., ADP, Workday).</li><li>Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.</li><li>Maintain payroll records, including earnings, deductions, and tax filings, ensuring data accuracy.</li><li>Collaborate with accounting and finance teams to support audits and reporting.</li><li>Resolve employee payroll inquiries, including discrepancies, tax forms, and benefit deductions.</li></ul><p><em>Human Resource Functions:</em></p><ul><li>Administer employee benefits, including health insurance, retirement plans, and leave tracking.</li><li>Assist in onboarding new employees and processing terminations, ensuring compliance with company policies and labor laws.</li><li>Maintain employee records and ensure data accuracy in HRIS systems (e.g., Workday, ADP).</li><li>Support recruitment efforts by posting job openings, screening candidates, and coordinating interviews.</li><li>Implement and manage HR programs such as training, engagement initiatives, and performance appraisals.</li><li>Respond to employee questions regarding policies, benefits, and procedures.</li></ul><p><br></p>
<p><strong>Bookkeeper - 18 Month Contract starting mid-August 2025</strong></p><p><br></p><p>We are looking for an experienced Bookkeeper to join our team in Toronto, Ontario. This long-term contract position offers a dynamic work environment where you will manage the bookkeeping needs of a small yet thriving organization. The role requires a proactive individual with a strong attention to detail and expertise in financial processes, including payroll, taxation, and reconciliations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all bookkeeping activities, including accounts payable, receivable, and bank reconciliations.</p><p>• Prepare and process payroll, ensuring compliance with applicable regulations.</p><p>• Manage HST, GST, and other taxation requirements with accuracy and timeliness.</p><p>• Collaborate with external contract associates to address and resolve financial matters.</p><p>• Utilize QuickBooks Online to maintain accurate and up-to-date financial records.</p><p>• Conduct month-end close processes, ensuring all financial data is reconciled and reported appropriately.</p><p>• Provide support for financial audits and ensure compliance with established policies.</p><p>• Monitor and implement new rules and regulations impacting financial operations.</p><p>• Maintain open communication with the team, fostering a collaborative and supportive work culture.</p><p>• Use intermediate to advanced Microsoft Excel skills to analyze and present financial data effectively.</p>
<p>We are seeking a detail-oriented and highly organized Payroll and Benefits Administrator to join our team. This critical role is responsible for managing the full-cycle payroll process for over 300 hourly and salaried employees, ensuring compliance, accuracy, and timely delivery. In addition to payroll responsibilities, the position oversees benefit administration. The ideal candidate will have experience using ADP Workforce Now (WFN) and ADP time and attendance systems, along with strong communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle payroll processing for 300+ hourly and salaried employees, ensuring accuracy, timeliness, and compliance.</li><li>Handle payroll-related year-end functions, including Issuance of T4's, EHT reconciliations, WSIB reconciliations.</li><li>Upload payroll journal entries </li><li>Ensure payroll records are maintained in compliance with legal and company standards.</li><li>Enter and manage employee changes, including new hires, terminations, and updates.</li><li>Prepare and issue Records of Employment (ROEs) promptly and accurately.</li><li>Coordinate and administer employee benefits programs, including enrollments, changes, and terminations.</li><li>Act as a point of contact to answer employee questions regarding benefits packages.</li><li>Monitor and enhance payroll and benefits processes to improve efficiency and ensure adherence to federal, provincial, and company regulations.</li><li>Stay updated on payroll-related legislation and trends to ensure compliance.</li><li>Partner with HR and finance teams to facilitate smooth payroll and benefit processes.</li><li>Communicate effectively with employees and stakeholders regarding payroll and benefits matters.</li></ul><p><br></p><p><br></p>
<p>Are you an experienced IT infrastructure professional who has experience in an industrial/manufacturing environment? This IT Systems Administration role is with a well-established industrial company. This company has a beautiful office in downtown Vancouver, and industrial sites in other parts of British Columbia.</p><p><br></p><p>This role is well suited to an experienced systems administrator who has been working on Microsoft systems such as Office365, MS Windows, Active Directory, LAN/WAN, etc.</p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits.</p><p><br></p><p>In this role, you’ll work primarily on-site in the downtown Vancouver office, with some travel to the industrial sites in British Columbia, approximately 5-6 times per year.</p><p><br></p><p>One of the attractive parts of this job is to get involved in all aspects of IT systems design, implementation, and ongoing support.</p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p><p><br></p><p><br></p>
<p>Are you an experienced IT infrastructure professional who has experience in an industrial/manufacturing environment? This IT Systems Administration role is with a well-established industrial company. This company has clients across BC and even a few in the US and across Canada.</p><p><br></p><p>This role is well suited to an experienced systems administrator who has been working on Microsoft systems such as Office365, MS Windows, Active Directory, etc. </p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p>In this role, you’ll work primarily on-site in the Delta, BC office.</p><p><br></p><p>One of the attractive parts of this job is to get involved in all aspects of IT systems design, implementation, and ongoing support. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p><strong><u>Payroll Specialist</u></strong> </p><p>We are looking for an experienced Payroll Specialist to join our team in North York, Ontario. In this <strong>Contract-to-Permanent position</strong>, you will play a crucial role as SME in processing <strong>unionized payroll in the construction industry</strong>. This is an excellent opportunity for a detail-oriented individual with a strong background in payroll systems and accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Process employee payroll accurately and on time, ensuring compliance with federal and provincial regulations.</p><p>• Manage and maintain payroll systems within large ERP software such as SAP, Jonas and Sage 300, ensuring data integrity.</p><p>• Prepare and distribute detailed payroll reports using tools like Crystal Reports.</p><p>• Collaborate with HR and accounting teams to coordinate benefits administration, including RRSP and 401(k) plans.</p><p>• Audit payroll data to identify and resolve discrepancies, ensuring accurate record-keeping.</p><p>• Handle year-end payroll activities, including T4 and ROE preparation.</p><p>• Assist in implementing and improving payroll processes and systems to enhance efficiency.</p><p>• Provide support for employee inquiries regarding payroll and benefits.</p><p>• Maintain confidentiality of payroll information and adhere to company policies.</p><p>• Ensure compliance with tax reporting and remittance deadlines.</p>
<p>We are partnering with a reputable Vancouver based Real Estate Investment & Development company for a Property Management Administrator. In this role, you will be responsible for supporting the VP & Director of Operations in scheduling and administrative tasks, tenant management, and some accounting support. If you are organized, people-oriented, and enjoy wearing multiple hats, this could be the perfect fit!</p><p><br></p><p><strong>The main duties of this person are:</strong></p><p><br></p><p><strong>Accounts Payable (30%)</strong></p><p>• Process bi-weekly pay runs (automated system)</p><p>• Handle 50–200 invoices every two weeks</p><p>• Perform data entry (pre-coded format)</p><p>• Respond to vendor queries</p><p>• Maintain AP filing systems</p><p><br></p><p><strong>Accounts Receivable (30%)</strong></p><p>• Manage rent rolls for 15 buildings (approx. 3,000 tenants)</p><p>• Ensure PAD (pre-authorized debit) payments are processed without issues</p><p>• Update AR files, set up PADs, and maintain documentation</p><p>• Light collections (exceptions only)</p><p>• Field AR-related tenant queries (complaints directed to senior team member)</p><p><br></p><p><strong>Lease Administration (20%)</strong></p><p>• Enter new tenant information into the system</p><p>• Review and verify lease agreements</p><p>• Assist managers and tenants in completing required lease forms</p><p><br></p><p><strong>Executive Assistant to VP (20%)</strong></p><p>• Schedule appointments and manage calendars</p><p>• Coordinate meetings, events, and the annual Christmas party</p><p>• Organize mail, manage follow-ups with vendors</p><p>• Maintain orderly filing for executive-related tasks</p><p><br></p><p><strong>Office Coordination</strong></p><p>• Oversee inventory and office supplies</p><p>• Support team members as needed, especially in collaboration with the senior leader</p><p>• Communicate internally via phone and email (email preferred)</p>
<p>Robert Half is currently searching for a dedicated and detail-oriented Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities. Please note: This role is a part-time role.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Foundation Administration</p><p>• Oversee investment management with third-party service providers.</p><p>• Manage cashflow for various funds and activities.</p><p>• Perform investment accounting and liaise with fund managers.</p><p>• Handle donation management and maintain accurate records.</p><p>• Conduct day-to-day bookkeeping and prepare for annual audits.</p><p>• File statutory reporting, including annual charity returns to the CRA.</p><p>• Manage disbursement quotas and ensure compliance.</p><p><br></p><p>Charity Administration</p><p>• Manage website, donations, and issuance of tax receipts.</p><p>• Identify funding projects and prepare necessary reports.</p><p>• Oversee cashflow, daily bookkeeping, and annual audits.</p><p>• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.</p><p>• Handle email communication, newsletters, and donor interactions.</p><p>• Manage disbursement quotas to maintain compliance.</p><p><br></p><p>Corporate Bookkeeping</p><p>• Daily bookkeeping tasks for Investment Company A & B.</p><p>• Perform monthly bank reconciliations and year-end financial statement preparation.</p><p>• Liaise with tax service providers to file corporate tax and HST returns.</p><p>• Manage cashflow and investments with third-party providers.</p><p>• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.</p><p>• Complete reports for Statistics Canada requirements.</p><p><br></p><p>Trust & Personal Tax</p><p>• Assist with personal tax returns in collaboration with external providers (e.g., EY).</p><p>• Gather, organize, and transmit tax documents, ensuring compliance.</p><p>• Respond to tax queries, CRA reviews, and file adjustments, as necessary.</p><p>• File and pay personal HST returns.</p><p>• Monitor tax instalments and manage family members' notices of assessment.</p><p><br></p><p>Personal Treasury Management</p><p>• Process personal expense reimbursements and household financial tasks.</p><p>• Manage investments, shareholder loan balances, and disbursement tracking.</p><p>• Reconcile household and trust-related bank accounts.</p><p>• Support with occasional administrative tasks (e.g., travel arrangements).</p><p>• Handle documentation for personal donations and trust matters.</p><p>• Oversee household bill payments for properties, loans, and other expenditures.</p><p><br></p>
We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Toronto, Ontario. In this dynamic role, you will provide critical support across logistics and procurement functions, ensuring smooth operations and efficient task management. The ideal candidate will excel in organization, multitasking, and communication while maintaining a calm and focused approach in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate logistics processes, including preparing shipment documentation such as bills of lading, packing lists, and freight invoices.<br>• Collaborate with internal teams and vendors to manage inbound and outbound shipments effectively.<br>• Organize and maintain both digital and physical filing systems to ensure easy access to important records.<br>• Perform data entry, document formatting, and general administrative support with exceptional attention to detail.<br>• Assist customers by providing updates on order statuses, shipment timelines, and responding to inquiries promptly.<br>• Support cross-departmental projects, including editing manuals and printing technical documents, to facilitate team initiatives.<br>• Manage daily administrative tasks and prioritize competing demands to maintain high-quality deliverables.<br>• Handle sensitive information with discretion and uphold confidentiality standards.<br>• Contribute to the development and improvement of operational workflows by identifying areas for optimization.
<p>We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee daily office operations to maintain an efficient and productive environment.</p><p>• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.</p><p>• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.</p><p>• Coordinate meetings and events, handling logistics and ensuring seamless execution.</p><p>• Maintain both digital and physical records, ensuring accuracy and accessibility.</p><p>• Serve as the primary point of contact for vendors, service providers, and building management.</p><p>• Assist with budget tracking and financial processes to support operational needs.</p><p>• Answer inbound calls and facilitate clear communication across departments and with external contacts.</p><p>• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join a local non-profit in Ottawa, Ontario. In this role, you will provide essential support to ensure smooth office operations and assist in achieving organizational goals. The ideal candidate will excel in multitasking, problem-solving, and maintaining client relationships while ensuring the confidentiality of sensitive information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and maintain positive relationships with both existing clients and potential new prospects by providing excellent customer service.</p><p>• Support the team in achieving and surpassing annual sales targets through effective administrative assistance.</p><p>• Accurately record and manage client data and sales information with integrity.</p><p>• Ensure the confidentiality and security of highly sensitive financial customer information.</p><p>• Adhere to company policies and procedures while performing daily tasks.</p><p>• Provide direct assistance to the Executive Director as required.</p><p>• Manage mailing logistics, including scheduling deliveries and coordinating with couriers.</p><p>• Perform a variety of office administration tasks to support team operations.</p><p>• Work on special events/marketing campaigns to raise community awareness and to promote the brand.</p>
We are looking for a dedicated and detail-oriented Administrative Assistant to support our financial planning team in Brampton, Ontario. The ideal candidate will play a key role in coordinating meetings, managing client information, and providing exceptional administrative support. This position is perfect for someone with strong organizational skills and a background in administrative work.<br><br>Responsibilities:<br>• Coordinate and schedule meetings, including annual review sessions with financial planners and clients.<br>• Prepare necessary documents and materials for meetings and ensure all follow-up actions are completed.<br>• Assist in electronically filing tax returns and organizing related documentation.<br>• Maintain and update client information using spreadsheets and other organizational tools.<br>• Handle inbound and outbound calls, providing excellent customer service and addressing inquiries efficiently.<br>• Manage email correspondence, ensuring timely and effective communication.<br>• Perform data entry tasks to maintain accurate records and reports.<br>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to complete various administrative tasks.
<p>Robert Half has an exciting 3+ months consulting opportunity for a Niagara client. The organization is seeking a results-driven professional to oversee procurement, inventory control, warehouse operations, and facilities management. This role includes managing vendor relationships, coordinating contractors, supervising warehouse staff, and ensuring efficient building maintenance. The position also identifies opportunities for improvement and contributes to organizational success. Working arrangement is 100% onsite.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li>Collaborate with the Finance Director on procurement and operational strategies.</li><li>Plan, execute, and evaluate purchasing and inventory management activities.</li><li>Build and maintain vendor partnerships to ensure timely delivery of supplies and services.</li><li>Oversee contractors and ensure compliance with company standards.</li><li>Supervise warehouse staff and optimize inventory control processes.</li><li>Manage daily maintenance and facility operations for all organizational buildings.</li><li>Participate in cooperative purchasing efforts to enhance efficiency and cost savings.</li><li>Ensure proper documentation from contractors to minimize liability risks.</li></ol><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Kamloops, British Columbia. This long-term contract position is ideal for individuals with strong organizational skills and a keen eye for detail. As part of this role, you will provide essential administrative support to ensure smooth operations within a fast-paced environment.<br><br>Responsibilities:<br>• Reconcile MasterCard travel invoices with precision and accuracy.<br>• Review, organize, and request receipts to maintain comprehensive records.<br>• Follow up with hotels to address booking issues or gather required information.<br>• Verify hotel reservations against crew flight schedules for consistency.<br>• Manage inbound and outbound calls to assist with inquiries and updates.<br>• Handle email correspondence to ensure timely communication.<br>• Enter and maintain data in company systems with attention to detail.<br>• Schedule appointments and coordinate calendars effectively.<br>• Utilize Microsoft Office tools, including Excel, Outlook, Word, and PowerPoint, to efficiently complete tasks.<br>• Provide general administrative support as needed to help the team achieve its goals.
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Winnipeg, Manitoba. In this role, you will play a key part in ensuring the smooth operation of day-to-day office functions by providing comprehensive administrative support. This position is an excellent opportunity for someone who thrives in a dynamic environment and enjoys interacting with both team members and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of administrative tasks, including filing, typing, copying, and scanning documents.</p><p>• Welcome visitors warmly and ensure they feel comfortable upon arrival.</p><p>• Offer general assistance to guests and address their inquiries efficiently.</p><p>• Provide support to team members by handling requests and completing assigned tasks.</p><p>• Answer and direct inbound calls professionally to the appropriate personnel.</p><p>• Maintain accurate records through data entry and other organizational processes.</p><p>• Assist with coordinating office supplies and ensuring the workspace remains organized.</p>
<p>This is a Network Administrator role with a well-established industrial company in Prince George, BC. In this role, you’ll play an important role as part of the network administration team, and you’ll be supporting and operating the networking infrastructure for the main site near Prince George. This company has a large industrial facility near Prince George. So if you have experience in heavy industrial companies, this could be a good match. </p><p><br></p><p>In this role, you’ll be responsible for the day-to-day network operations, and you will take care of design and planning for upcoming projects and initiatives. You will be encouraged to bring your ideas related to process improvements, innovation and ways to make the network infrastructure stronger and better. One of the attractive elements of this opportunity is to really take ownership of various aspects of this company’s networking infrastructure. </p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits.</p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>Our client is currently looking for a meticulous Administrative Assistant to join their team on a contract basis in Ottawa, Ontario. This role is ideal for someone with strong organizational skills, a talent for multitasking, and a proven ability to communicate effectively. The position requires proficiency in Excel and other Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and respond to inbound calls and emails in a thorough and timely manner.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Coordinate and schedule appointments and meetings as required.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Prepare and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.</p><p>• Monitor and update calendars to ensure schedules are up-to-date and conflicts are avoided.</p><p>• Assist with administrative tasks such as filing, photocopying, and scanning documents.</p><p>• Collaborate with team members to support daily operations and meet deadlines.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p>
<p>Our client in Edmonton is looking for a highly organized <strong>Administrative Coordinator</strong> to support procurement operations. This contract role is ideal for someone with admin experience in a procurement or contracting environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft vendor letters.</li><li>Initiate and manage Conflict of Interest forms using Consigno.</li><li>Schedule and support internal/vendor meetings.</li><li>Manage agendas, minutes, and follow-ups.</li><li>Maintain RFx Planner, WIP trackers, and tender exemptions in Excel.</li><li>Monitor and organize submissions in SharePoint.</li><li>Support procurement intake via Outlook.</li><li>Organize files and maintain procurement templates.</li><li>Create regular reports to support procurement activities.</li><li>Ad-hoc duties as requested. </li></ul>
<p>Our highly respected and reputable client is offering a permanent employment opportunity for an <strong>Administrative Assistant</strong> with a minimum of 3 years experience to join our manufacturing industry client in Ottawa, Ontario. This role involves a range of tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Additionally, you will monitor customer accounts and take appropriate actions when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Efficiently and accurately process customer credit applications</p><p>• Manage and maintain precise customer credit records</p><p>• Effectively address and resolve customer inquiries</p><p>• Monitor customer accounts and execute necessary actions</p><p>• Handle both inbound and outbound calls as part of customer service</p><p>• Perform data entry tasks as required</p><p>• Undertake scheduling of appointments</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</p><p>• Engage in email correspondence as part of the role</p><p>• Work independently and within a team environment to achieve tasks</p>
<p>Our client in Edmonton is seeking a <strong>Senior Administrative Assistant</strong> for a contract role supporting a busy senior Partner. This role is ideal for someone polished, organized, and proactive—comfortable working independently and anticipating needs without constant direction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and prioritize emails, calls, and calendar items.</li><li>Draft professional correspondence and documents from dictation.</li><li>Track tasks, follow up on deadlines, and maintain workflow accuracy.</li><li>Support junior staff coordination and communication.</li><li>Handle document prep, filing, printing, and couriering as needed.</li><li>Proactively identify inefficiencies and offer solutions.</li><li>Ad-hoc duties as requested. </li></ul>
